Democratization of flood of information during project execution

I was sitting in an internal review meeting of EPC client. During the meeting, the team members referred to a clause in the contract, design specification document given by the customer, internal site documents about progress, the international standard, and many more reference documents.

When a question was asked to a team member, he or she had to go to a common storage portal or to his or her shared drive. There they had stored a word document which was in the form of a word document and also took time to open as the size of the document was big.

So instead of a review meeting, the meetings took the form of an internal alignment meeting where available information was getting shared and discussed. I found this to be a wasteful activity. After the meeting, I spent time with some of the team members and realized the true reason for not reading the documents in totality. Since the information is too much, and team members after finishing college have lost the habit of reading/studying, hence they pick up whatever is essential for their work and move on.

The solution to such a problem is the democratization of the flood of information. This means to bring out the information in the form of tables or statistical parameters from the slavery of word document into simple to handle web portals with categorized links. In this way, we can make the flow of information simple for team members. This will ensure that everyone in the team refers same information anywhere & anytime. Also browsing the information through tables and statistical parameters do not take much time on an HTML page.

We at Sigma Enhnacemt Consultancy provide services for the democratization of data for firms.

If you have any experiences where you felt a need for the democratization of data- please share in the comment section below.